This page provides guidance and templates for data and information submission. For ease of comparison, some data elements may be more appropriate for the DIF, the Organizational Overview, or other sections of the organization’s documents.
Click on the forms below to open the documents in a new window.
Note: Please be advised that the documents below were created using MS Office 2007. If you are using Microsoft Office software 97, 2003 or earlier, it is recommended that you download this converter to open these files.
Demographic Information Form (Excel: 132KB) updated 7/22/2010
Submit with initial written documentation and redesignation written documentation and annually during the anniversary month of designation. Organizations must use the most recent version of the DIF available when they begin data collection. Use only DIFs with a revision form date of 4/24/2009 or after.
Demographic Information Form Instruction (Word: 43KB) updated 7/31/2009
Download in MS Word format to guide your data collection prior to online submission.
Selected Examples of National Certifications for Submission on the DIF (Excel: 62KB) updated 8/27/2010
The professional certifications are listed in 3 categories according to their accreditation status. The accrediting bodies are the American Board of Nursing Specialties (ABNS) or the National Commission for Certifying Agencies (NCCA). Category A includes accredited national RN certifications. Category N includes non-accredited national RN certifications. Category M includes national multidisciplinary certifications. This listing is not finite as new certifications evolve and existing certifications are updated.
Only certifications that appear in these categories should be added to the DIF. Certifications not currently listed should be sent to the Magnet Program Office for consideration. Please include the actual credential, the name of the certification and the name and website of the organization that grants the certification and send to magnet@ana.org.
Distinguishing Certification Programs vs. Certificate Programs (Word: 16KB) updated 7/29/2009
Criteria for Inclusion of National Certifications (Word: 16KB) updated 4/08/2010
Selected Examples of Certificate and Other Educational Programs for Submission (Excel: 22KB) updated 8/27/2010
These may be submitted in in the Organizational Overview Item 10 or in other applicable parts of the documents submitted that reflect adherence to the Magnet Model components and Sources of Evidence.
Biennial Report Content Requirements (Word: 57KB) updated 7/16/2010
Contents to be submitted by the final day of the anniversary month two (2) years after your Magnet designation. All submissions must now comply with these requirements.
Redesignation Self-Assessment for Magnet Excellence (PDF: 98KB) updated 8/18/2009
This checklist is intended to heighten awareness and sensitivity to commonly identified areas of deficiency.
2008 Manual Organizational Overview Item Templates
Select from the following files. Please note that all are in Excel [xls] format.
Item 6: Leadership Characteristics (Excel: 40KB) updated 2/12/2009
Item 7: Non-Leader Nurse Professional Organization Participation (Excel: 56KB) updated 2/12/2009
Item 15: Interdisciplinary Groups (Excel: 32KB) updated 5/5/2009
Item NK4EO: Research Studies (Excel 20KB) updated 3/29/2010